- Microsoft Teams is the hub for team collaboration in Microsoft 365 that integrates the people, content, and tools your team needs to be more engaged and effective.
- According to Datanyze, Zoom is leading the market with 38.21 per cent market share – a distance ahead of competitors GoToWebinar and Webex with 21.82 per cent and 12.1 per cent respectively.
For Microsoft Teams Rooms systems there will come and update that will allow you to join Cisco Webex and Zoom meetings from these devices, but it will not use the Teams software builtin to the device, it will instead use the Webex and Zoom web applications. Back at Microsoft Ignite 2019, Microsoft showcased to the world a new feature called Guest Join Access for Zoom and Webex on the Microsoft Teams Rooms (MTR) systems. See a full overview here. Fast forward ten months and we now have Guest Join Access for Zoom that was in testing and now released. Microsoft Teams Rooms. Microsoft Teams Rooms can also do this, but they are actually dual-stack clients, they have an SfB client that makes the call directly without using the Office 365 gateway. They also have an upcoming feature to natively join WebEx and Zoom meetings which will be a superior user experience. What about Cloud Video Interop.
-->Microsoft Teams Rooms devices support a one-touch experience for joining third-party online meetings, also referred to as Direct guest join. When enabled, you can use a Teams Rooms device to join meetings hosted on Cisco WebEx and Zoom just as easily as you can join meetings hosted in Microsoft Teams.
Before you can join third-party meetings from a Teams Rooms device, you need to do the following:
- Configure the Teams Rooms device's Exchange Online room mailbox to process invites for third-party meetings.
- Make sure your organization doesn't have any policies that would prevent you from connecting to third-party meeting services.
- Configure your Teams Rooms devices to allow third-party meetings.
The following sections show you how to do each of these steps.
Step 1: Allow calendar invite processing for third-party meetings
The first thing you need to do to enable a one-touch join experience from a Team Rooms device is set the calendar processing rules for the device's Exchange Online room mailbox. The room mailbox needs to allow external meetings and keep the message body and subject so it can see the URL needed to join the third-party meeting. To set these room mailbox options using the Set-CalendarProcessing cmdlet, do the following:
Connect to Exchange Online PowerShell. For more information, see Connect to Exchange Online PowerShell with Basic authentication or Connect to Exchange Online PowerShell using multi-factor authentication, depending on your authentication method.
Get the User Principal Name (UPN) of the room mailbox if you don't know it by running the following command:
Find the name of the room mailbox associated with your Teams Rooms device and make note of its UPN.
After you find the room mailbox's UPN, run the following command. Replace
<UserPrincipalName>with the room mailbox's UPN:
Learn more about Exchange Online PowerShell.
Step 2: Configure Office 365 Threat Protection and link rewrite
To enable the one-touch join experience, meeting join link information from the third-party meeting needs to be present and readable in the meeting invite. If your organization uses the Office 365 Advanced Threat Protection Safe Links feature, or if you use a third-party solution that scans all incoming and outgoing URLs for threats, it may change the meeting join URLs and make the meeting unrecognizable by the Teams Rooms device. To make sure this doesn't happen, you need to add the third-party meeting service's URLs to the ATP Safe Links 'do not rewrite' list or the third-party URL rewrite exception list.
To add third-party meeting service URLs to the ATP Safe Links 'do not rewrite' list, follow the steps in Set up a custom do-not-rewrite URLs list using ATP Safe Links. If you use a third-party solution, refer to the instructions for that solution to add URLs to its URL rewrite exception list.
Here are some example entries that you may need to add to your ATP Safe Links 'do not rewrite' list or third-party URL rewrite exception list:
- Cisco WebEx
*.webex.com* - Zoom
*.zoom.us*,*.zoom.com*,*.zoomgov.com*
For a complete list of URLs to add to your ATP Safe Links 'do not rewrite' list or third-party URL rewrite exception list, contact the third-party meeting service provider you want to accept meeting invites from.
Caution
Only add URLs that you trust to your ATP Safe Links 'do not rewrite' list or third-party URL rewrite exception list.
Step 3: Enable third-party meetings on device
The last step you need to do is allow each Teams Rooms device to join third-party meetings. Third-party meetings require a username and email address to join them. If the username and email address that you need to use is different than the device's room mailbox, you need to add them to your device. You can do this in the device settings or in the XML config file.
Does Zoom Integrate With Microsoft Teams
Use device settings
To configure the Teams Rooms device using its touchscreen, do the following:
- On the Microsoft Teams Rooms device, select More ....
- Select Settings, and then enter the device administrator username and password.
- Go to the Meetings tab and select Cisco WebEx, Zoom, or both.
- If you want to join meetings with the username and email address associated with the room mailbox, select Join with room info.
- If you want to join meetings with an alternate username and email address, select Join with custom info and enter username and email address you'd like to use.
- Select Save and exit. Your device will restart.
Use the SkypeSettings.xml configuration file
The following settings can be added to the SkypeSettings.xml file located in C:UsersSkypeAppDataLocalPackagesMicrosoft.SkypeRoomSystem_8wekyb3d8bbweLocalState. For more information about the SkypeSettings.xml file, see Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file.
Webex Teams Microsoft Edge
To enable Cisco WebEx meetings, set the WebExMeetingsEnabled XML element to True, as follows.
To enable Zoom meetings, set the ZoomMeetingsEnabled XML element to True, as follows.
You can optionally specify a custom username and email address to join third-party meetings using the following XML elements. If the values you provide aren't valid, the Teams Rooms device will default to use room mailbox username and email address.
Add Webex To Microsoft Teams
Note
To join Cisco WebEx meeting from a Teams Rooms device, the Cisco meeting needs to be hosted using Cisco WebEx web application version WBS 40.7 or later.